It’s the last Council meeting of the year, for real this time!
No written Exec reports for this meeting! I’ll blog oral reports as best I can!
10:11:27 AM. Just waiting for a printed copy of the minutes from last Council!
10:18:23 AM. We’re starting!!
Agenda adopted, minutes approved.
JS: JS has not done much since last week!
Daniel: also not a lot! Making plans for the summer.
Cedric: on Friday the DSS had a “Beer with Bill” event that went very well. They learned that alcohol increases turnout! Expect more of this.
Lucia: there’s been trouble this year with students maintaining spaces and materials, like kitchen supplies. She’s been talking with the Assistant Dean about organizing a ‘respect the space’ workshop for o-week next year.
Riel: still hawking FYP shirts!
Brennan: food services update, Bonnie Sands has committed fully to all four of our demands! The Union celebrated this as a huge win for students. YAY.
Lianne: CUBE search committee has found two people! Also been working on o-week leader interviews. Also student and society appreciation night happened and it was great!
Zoe: distributed honoraria cheques to UHPs this week and has been celebrating the food services.
Marie: tabling with letter to Kelly Regan. Yesterday Gina and Marie went to an Exec meeting of CFS-NS, recapped the past year and brainstormed for next year.
Cassie: not much! Keeping on top of chalkboards and social media and TWAK etc.
Cassie is delivering the report of the Chief Returning Officer, Hannah MacDougall. It’s LONG which is GREAT but I don’t love typing so please go read the PDF linked above! This report is really really good, seriously, read it.
Cassie delivers the report of the Scribe, Maggie Dingwell (who is here taking minutes right now! whee!) This will be linked above once I get it, it’s short and sweet.
Charlotte delivers her report, as Chair. Read the PDF above! But also: Charlotte is stoked about having had a great term, and about working another term next year! Procedurally this year was very smooth. A couple of things to note. In the Fall it came to light that the minutes for the previous Fall GM had been lost. This Fall the Executive reported that they had found these minutes, but a general member reported that in fact the Executive and SCC had written them based on tweets, memory, and the live blog. After much investigation, Charlotte found that this situation was very sketchy but not illegal. A similar problem arose in January but Charlotte was consulted and this information was made public, which should be standard going forward. Second, BRC. BRC met very frequently and compiled a report about 20 pages long. Communication between BRC and the Executive left a lot to be desired from both sides. The first draft of this report was sent to the KSU President in January, but the committee received no feedback until a week before the General Meeting. This led to a frustrating but important conversation, and the committee’s final report was 7 pages. This was the right decision but communication should have been better, earlier. Charlotte is very excited about UHP pay raises. She would like Council agendas to go out 24hr in advance!
I ask Charlotte if she can clarify the status of the CRO’s recommendations, which I think were included in BRC’s original report but removed from the final version.
Charlotte says over the summer the SCC, President, CRO, and Chair will work on referendum procedures and amendments based on the CRO’s report, these will come to the Fall GM.
Brennan adds that just because these recommendations didn’t come forward at the Spring GM, doesn’t mean they aren’t super valuable and will be a continued source of guidance. Brennan also thanks Charlotte for a great term and is stoked to work with her next year.
BIRT __________ and __________ be hired as the CUBE coordinators for the 2017/2018 academic year.
Lianne: the committee is putting forward Ellen Zagar and Cooper Toogood.
Brennan is stoked that we are paying these people more! Blanks filled with two names. Motion passes.
BIRT __________ be hired as the Scribe for the 2017/2018 academic year.
Cassie: this committee has met twice and is recommending Michael Greenlaw. Blank filled with one name. Motion passes.
BIRT __________, __________, and __________ be appointed to the Staff Person Review & Search Committee.
I moved this so it didn’t get forgotten!
Brennan: this committee oversees hiring and reviewing our staff people. It slipped Brennan’s mind that this committee needed to be elected. It’s very important that these reviews happen. Brennan moves to table this motion because not enough advertising has happened for these positions.
I emphasize how important it is that this committee sits now to receive feedback. Also, several members of Council have reached out to people to sit on it. I don’t think it should be tabled.
Zoe: sat on this committee last year as FVP. Is in favour of tabling it. There has not been any advertising for these roles, she doesn’t feel comfortable putting names forward. Also, in the past reviews have happened in the Fall. Brennan is the direct supervisor of these staff people, and the committee doesn’t have any power to do anything. It doesn’t have as much weight as Jacob has suggested.
Brennan: hiring and review should be given equal weight. These are both very important though, doesn’t feel comfortable electing people that were contacted individually. As President, he does supervise them directly and is committed to making himself available for feedback.
Daniel: asks if there is a mandate for members to sit for a full year? Could we elect temporary members?
Brennan: theoretically yes, but this committee doesn’t need to sit over the summer.
Lucia: seconds what Brennan said about committees being friends of councillors.
JS: what if we moved it to the summer Council meeting? Shouldn’t it happen before contract renewal?
Me: has contract renewal happened?
Me: does the President have the authority to renew contracts without Council’s approval?
I move the meeting in camera.
10:56:14 AM. In camera.
11:23:04 AM. Ex camera.
Recess for 5min.
Motion is to table Item 6.3, the motion for the Staff Review Committee. Motion passes, main motion is tabled.
I move: BIRT the President present a report to the Bylaw Review Committee, no later than that last Council meeting of 2017, making recommendations concerning a formal complaint process for the Union.
This is basically a safeguard to make sure that this actually happens. Motion passes.
Brennan: this is our last Council meeting of the academic year! It’s been great, can’t wait to work with everyone who’s coming back in the Fall!
Cassie reminds everyone to submit their final reports to her!
11:34:25 AM. Adjourned.
P.S. This is my last KSU live blog ever! It’s been a blast, friends. Hang ten, it’s chill.