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LIVE BLOG: Council October 15, 2017

Hello!

 

Agenda and Executive Reports

10:16 Meeting has been called to order! Woohoo! Agenda was adopted!

10:17 Minutes from last meeting adopted

COUNCILLOR REPORTS

10:18 My report! Just looking forward to bringing King’s Students together with other reps in fun ways!

Cedric says the DSS has elected their First Year Rep!

Kaila (Journalism Rep!) Wants to look for ways to better represent J-School

Izzy (First Year Rep!)

Aeriana (Science Rep!)

Daniel – Lot of discussion about university funding discrepancies at last BOG meeting. Also talked about student employment and a possible HR policy.

Heather (Residence Rep!) Met with Dean Hatt about her role on committees and within residence life.

JS – Administration was interested in advocating for university funding. Also looking to make a long term plan for balancing Kings’ budget.

10:25 EXEC REPORTS

Brennan – First Councillor training was this Friday and it was awesome! Next one is on Saturday Oct 21st.

JS and Daniel covered the BOG meeting. They did an awesome job representing the KSU and its report.

Met with the Advance committee to talk about how to increase enrolment and work on university recruitment and diversity on campus

Has been working on the Sexual violence policy with the committee. They have a draft in place. There will be town hall consultations this week about the policy Oct 17th and 18th at 6:30. There will be active listeners present.

Attended a student government roundtable with Marie to meet with representatives from other universities.

Brennan and Zoe are going to represent King’s at the CFS national meeting! Cool!

Attended Sisters and Spirits Vigil on Oct. 4.

Upcoming Dates: Fall General Meeting Oct 19th at 6:30 in the Wardroom!

Lianne – Wants to welcome all new councillors!

Attended the Sisters in Spirit Vigil with Brennan.

Went to a CFS Racialised and Indigenous Student Experience Summit in Toronto which was a really cool experience.

Zoe – Has done a lot of budget consulting this past week. Also created a brief survey for students about the budget and different items and their importance to students. Was also available for one-on-one meetings for questions and discussed budget last Council meeting.

Exec voted to donate $100 to Desmond Cole’s speaking tour in Halifax

Marie – Nothing on external university affairs

Aidan McNally and Gina Grattan did outreach on consent culture in the Wardroom on Tuesday Oct. 10th. Thanks to them!

With Brennan presented a document titled “Working Towards Consent Culture: Developing a Plan to Combat Sexual Violence in Nova Scotia” at the Student Government Roundtable.

Brennan says Marie was a SUPERSTAR at this meeting.

Cassie – Just got back last night from Belgium so will present her report next meeting!

More details about Exec reports in the link at the top!

ACTION ITEMS

UKC Blue Devils Supporter Society is ratified as a Tier 1 Society. (“One Drum, One Flag, Lots of Enthusiasm!”)

Contemporary Studies Society is ratified as a Tier 2 Society

The King’s Visual Arts Society is ratified as a Tier 1 Society

World University Service of Canada – King’s Chapter (WUSC) is ratified as a Tier 2 Society

The History of Science and Technology (HOST) Society is ratified as a Tier 2 Society

King’s Outdoor and Sustainability Society receives $182.75 in contingent funding for snacks and a Driver Dave for a Day trip to Crystal Crescent Beach on Oct. 21, 2017

King’s Theatrical Society receives 850 additional black and white photocopies for scripts and Murder in the Cathedral programs.

The King’s Foreign Film Society receives $31.36 in contingent funding to purchase bread, cheese, and pretzels for a Film Screening on October 19th 2017.

The King’s P.R.I.D.E. Society receives $58.56 in contingent funding to purchase decorations, pizza, and snacks for Queereoke: Ladies of the 80s on October 20th, 2017.

The King’s P.R.I.D.E. Society receives $26.51 in contingent funding to purchase snacks and tea for their weekly Friday meetings

The Early Modern Studies Society receives $200 in non-contingent funding to purchase decorations, candy, and prizes for a Luther 500 Costume Party on November 1st, 2017

Zoe moves to table funding request from Dalhousie-King’s Fashion Design Show for next meeting. – Passed

11:09 – 6 minute recess moved by JS – Passed

11:15 Recess over!

11:16 – DISCUSSION ITEMS

7.1 GENERAL MEETING THIS THURSDAY (6:00 in the Wardroom- CORRECTION on what I said earlier)! Any King’s student can come. Exec members provide reports and the budget is explained line by line and then voted upon by those attending. There is a quorum (5% of the population) that MUST be met. Shouldn’t be long! There is a Facebook event  and a reminder will be in TWAK. There will also be LOTS OF SNACKS YAY. We are talking about ways to get all of y’all to come and get informed! The Watch Board of Publishers, Academic Committee and other positions will be elected – you can be nominated/nominate yourself at the meeting, even if you are unable to attend!

WATCH OUT for FYP Announcements, Leaflets, posts and MORE for the GM! Invite your friends!

11:37

7.2 THE BUDGET – Zoe is going through the budget for us and highlighting key changes! These will be presented also at the General Meeting (which is why you should come!). The budget was presented in the Spring as a Draft Budget.

A copy of the budget is available here http://ksu.ca/gm/ or outside of the KSU office in hard copy

11:59 We are adjourned!

 

Live Blog October 1st, 2017

2017-09-17-KSU_Council_Minutes

Oct. 1st, 2017 Council Agenda 

10:02am 

Good morning! It’s your Financial VP, Zoe! It’s been a MINUTE since I last liveblogged (throwback 2 being member @ large in first year) but I’m BACK BABY.

We’re getting started and the minutes & agenda have been approved.

10:03 Councillor reports:

Daniel (Board of Governors Rep) reports that he and JS and Brennan attended a Board of GOvernors meeting. Full report next council.

Riel (First Year Rep) is at his last council! HE is excited to meet with the new first year rep

Cedric (Day Students’ Society President) reports: The Day Students Society planned an AMAZING Maritime Night. DSS General Meeting at 3pm in the Wardroom on Monday!

FG (Science Rep) planned a SICK science student get-together, which was well-attended (including Neil Robertson). Wow!

10:05 Reports and Rulings

The ruling of the Chair RE: extending nominations for the fall elections was discussed briefly.

Brennan (President) reports: he is grateful to the outgoing councillors. The exec also ran an “elections toolkit” event for folks interested in being councillors. He has been up to lots of things, including a tuition fees action, the town hall on college finances, the Maritimes Skills Development Symposium, an Alumni Association Executive meeting, and a meeting of the Sexual Violence Awareness, Prevention, and Response Policy Committee. This Wednesday, Oct. 4th there is a Sisters in Spirit Vigil at the Mi’kmaq Native Friendship Centre. The King’s Feminist Collective is leading a group in getting over there, check out the details in their facebook group.

The report of the Student Live Vice President, Lianne, is presented by ME because Lianne is away at the Racialized and Indigenous Student Experience Summit. She was involved in the elections toolkit, society training, the skills symposium, and the tuition fees action!

Oct. 1st, 2017 Council Agenda (3) 2017-09-17-KSU_Council_MinutesI report on society training, the tuition fee action, the town hall on college finances and the skills symposium. I also note that budget consultation for the KSU budget will be happening this week! Check out the facebook event for all the details.

Marie (External Vice-President) begins by thanking everyone who participated in the tuition fees action. She was also involved in the budget town hall, a Bill 148 rally, the Skills Symposium. Marie reports that she and Brennan will be attending a student-government roundtable on October 3rd.

Cassie (Communications Vice-President) reports on Fall Elections, the elections toolkit, and communications outreach. She adds that councillor speeches are tomorrow at 6pm, and voting will be October 4th-5th. Check out elections details here!

10:19 GM Notice

This is just formal notice that the KSU Fall GM is on October 19th at 6:30 in the Wardy! We are excited that it will be in the wardy!

10:21 Society Ratifications

The King’s Improv Society is ratified as a tier 1 society.

Best Buddies Canada – King’s Chapter Society  is ratified as a tier 1 society.’

Le Salon is ratified as a tier 1 society.

The King’s Journalism Society is ratified as a tier 2 society.

10:25 We recess for 3 minutes for Michael to figure out a minutes thing!

10:29 We are back from recess!

SNARC is ratified as a tier 2 society.

The King’s Dance Collective is ratified as a tier 2 society.

The Sodales Debating Society is ratified as a tier 2 society.

The CKDU-FM Society is ratified as a tier 2 society. (This is a levied society!)

10:33 Onto society funding! 

Council votes to approve $30 for the Early Modern Studies Society to purchase snacks for a Mental Health in the Early Modern Period and Contemporary Mental Health Services event.

Council votes to approve $30 in funding for the Early Modern Studies Society to purchase tea for thesis study snacks events to be held throughout the year.

10:39 Committee elections!

Adeline Catlin (celiac! excited to be on this committee!) and Caroline French (vegetarian! a regular in Prince Hall!) are elected to the Dining Services Advisory Committee

Levi Clarkson is elected to the University Sexual Violence Awareness, Prevention and Response Policy Committee. We had students submit nominations to a third part (the Canadian Federation of Students-Nova Scotia office) and they provided a recommendation.

10:44 New business

No new Business!

10:44 Notice of next meeting

Next meeting in two weeks, same bat time, same bat place.

10:45 Adjournment!

BYE <3 <3 <3

LIVE BLOG: Council September 17

Documents 

Agenda

Executive Reports

Goooood Morning King’s! It’s me! JS! Your current BoG rep! In the absence of former member at large JBK, I am writing the live blog this morning! Cheers!

10:04 – We are called to ORDER!

10:05- In Camera ~~

10:23- Ex Camera

10:24- Motion to strike Chair’s Report from last April’s minutes. Motion passes 5-4. The report is no longer in the minutes but is available on the KSU website here.

10:26- Councillor Reports

FG, Riel have not done too much but they are here! Nice! It’s the beginning of the year!

Cedric says DSS has been doing a lot lately because they were heavily involved with O-Week

I defer to my co-BoG member Daniel! He talked about the board meeting that was held on June 22. It was a budget-related meeting in which we talked about student fees and managed to freeze ancillary fees for the first time ever! We are also gearing up for the next Board of Governor’s meeting this coming Thursday.

10:30- Executive Reports!

See the documents above! I am eating my breakfast!

Brennan:

I ask whether any work has been done to start putting together community guidelines in the Wardroom following discussions around WuTang Night.

Daniel confirmed when the Galley space agreement expired. The report reads December 31st, 2017 but it’s actually 2016.

Lianne:

Daniel asks whether Lianne is part of meetings to replace the don of Cochran bay. She is, but the meeting happened this Friday so it is not included in her report.

Zoe:

Daniel speaks in favour of pre-council funding plan!

I am asking whether it is ok to have the executive only vote on a motion without bringing it to council. According to Robert’s Rules it is not, but this was an extraordinary circumstance.

Daniel asks if it is possible to add a motion approving the funding in question (see section 1.2 of the FVP report). This would be retroactive and is thus against our bylaws so we are not going to do that.

Marie:

Cedric wants to know whether the UHPs are new or simply reworked…they have been reworked with feedback from former UHPs to create project-based roles. Very cool!

Cassie:

no queries 🙂

10:53- 5 min RECESS!!!!

11:00- we took a little too long sorry.

REPORT OF THE HOSPITALITIES COORDINATOR:

-Legally, the galley and the wardy are A-OK!

-There are some new staff and some graduated staff

-There are new drinks and food, like Caesar’s and Bulwark and Tea North in the Wardroom and SOUP at the Galley!! Very exciting that we have non-alcoholic drink items in the Wardroom that are not just coca-cola products! I am happy and excited!

-We need a permanent lighting system still. Jenn is a boss and she is working on it.

I ask Jenn about the community guidelines and she says they are talking about it within management! Cheers!

11:10- Report of the Services and Campaigns Coordinator!!!

-Michaela was involved with Grad week and O-Week! Nice!

-She also went to a CFS general meeting which was very cool

-There are new Sexual and Menstrual Health Products, like latex-free condoms <3

-There has been a LOT of work done re: Health and Dental Plan which is amazing because it’s a really good and unique plan specific to King’s students!!! The plan rate has gone up moderately, but is still comparably affordable. The opt-out day is TOMORROW if you are looking to opt-out of the plan.

-ISIC cards are going to be ~~mobile~~ this year which means that the ISIC printer can be brought to different events, etc. so we can all have International Student Identity Cards! (you should get one it counts as student ID literally internationally)

Also of note: Moka is a sweet office dog who is hypoallergenic and sleepy which makes for a nice office pet 🙂

11:20- Grad Week Report (delivered by the SCC)

-This year no grad week coordinators were hired, and grad week was run by the SCC in coordination with the hospitalities coordinator and the executive. Overall there were some kinks to work out, but this system was trial and error for this year so it went well.

-The report recommends that, in future years, the responsibility of coordinating Grad Week should fall on the staff-people, rather than on UHPs that would have to be hired and trained. Zoe and Brennan offer their support for this.

11:27- ACTION ITEMS (see agenda!)

6.1. BIRT the King’s Cycling Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao – passes unanimously 

6.2. BIRT the King’s Pride Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.3. BIRT the Dalhousie/King’s Fashion Design Show Society be ratified as a Tier 2 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

amended to read Tier 2

6.4. BIRT the King’s Jewish Book Club Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.5. BIRT the King’s Foreign Film Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.6. BIRT the King’s Chess Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.7. BIRT the St. Andrew’s Mission Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.8. BIRT that the King’s Wordsmiths Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.9. BIRT the King’s Outdoor and Sustainability Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.10. BIRT the South House be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously  (Lianne and Zoe abstain because they are on the SoHo board)

6.11. BIRT the Nova Scotia Public Interest Research Group be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.12. BIRT the Dalhousie/King’s Bike Society be ratified as a Tier 1 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

6.13. BIRT the Unconscious Collective be ratified as a Tier 2 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously 

amended this and the following three motions (6.13-6.16 inclusive) to read Tier 2

6.14. BIRT the Haliburton Society be ratified as a Tier 2 society for the 2017-2018 academic year. Moved by Lianne Xiao  – passes unanimously (Daniel abstains as he is on the exec)

Some executives of Haliburton are here to speak in favour! CHEEEEEEERS! <3 <3 <3

6.15. BIRT the King’s Theatrical Society be ratified as a Tier 2 society for the 2017-2018 academic year. Moved by Lianne Xiao – passes unanimously

6.16. BIRT the Early Modern Studies Society be ratified as a Tier 2 society for the 2017-2018 academic year. Moved by Lianne Xiao – passes unanimously

Keenan (an EXEC <3 <3) says that Babel is going to be published and some more connectivity with the community will be happening! Cute!

6.17. BIRT the Wordsmith’s Society receive $33.10 in contingent funding to purchase hot chocolate, tea, and baked goods for their Fall AGM on September 21st. Moved by Zoe Brimacombe – Finance Committee has no recommendation  – passes unanimously

6.18. BIRT the King’s Foreign Film Society receive $35 in contingent funding to purchase baguettes and assorted cheeses for their first film screening of the 2017/18 year on September 21st. Moved by Zoe Brimacombe – Finance Committee has no recommendation  – passes unanimously

6.19. BIRT the Haliburton Society receive $1746.32 in non-contingent funding to cover the costs of their operations throughout the year, including food and drinks for both regular meetings (biweekly, beginning September 20th) and the Fellows Dinner, banking fees, and five acquisitions. Moved by Zoe Brimacombe – Finance Committee has no recommendation – passes unanimously (Daniel abstains as he is on the executive)

6.20. BIRT ________, ___________, ___________, and _________ be elected members of the KSU Finance Committee for the 2017-2018 academic year.

We are filling the blanks with the names Angela Capobianco , Katie Buckley, Mary Innes, and Levi Clarkson.

passes unanimously

6.21. BIRT ________, ___________, and ________, be elected members of the KSU staff person search and review committee for the 2017-2018 academic year.

Nominations: Alexandra Sweny, Allison Lord, Brianna Dunn, Julia-Simone Rutgers (that is melol)

Zoe is very excited to see people who work in our businesses being on the committee! That is very nice!

blanks are filled by Julia-Simone Rutgers, Allison Lord, and Brianna Dunn

passes unanimously

6.22. BIRT ___________, and ________ be elected to the University Food Services Advisory Committee for the 2017-2018 academic year.

We are tabling this for now because we want to make sure the people that sit in the meeting are people who eat in Prince Hall see the minutes for Brennan’s description of the role also there is a post about it on the KSU Facebook page… anyone interested should get in touch with Brennan!

Tabling passes unanimously

11:59 – New business

NEW MOTION:

7.1 BIRT the Day Student’s Society be ratified as a Tier 2 society for the 2017/2018 academic year. Moved by Lianne Xiao

Cedric speaks about the DSS and how they won’t need funding. Brennan expresses his support of the DSS and their hard work these past couple weeks.

passes unanimously 

Other business:

-Nominations for fall councillor elections open NEXT WEEK!!!!

12:02 – MOTION TO ADJOURN!!!!

bye. love ya, see ya soon.

LIVE BLOG: Council April 9

It’s the last Council meeting of the year, for real this time!

Documents

Agenda

Minutes from last Council on April 2, 2017

Report of the Chief Returning Officer

Report of the Scribe

 

Reports

No written Exec reports for this meeting! I’ll blog oral reports as best I can!

10:11:27 AM. Just waiting for a printed copy of the minutes from last Council!

10:18:23 AM. We’re starting!!

Agenda adopted, minutes approved.

JS: JS has not done much since last week!

Me: neither!

Daniel: also not a lot! Making plans for the summer.

FG: samesies!

Cedric: on Friday the DSS had a “Beer with Bill” event that went very well. They learned that alcohol increases turnout! Expect more of this.

Lucia: there’s been trouble this year with students maintaining spaces and materials, like kitchen supplies. She’s been talking with the Assistant Dean about organizing a ‘respect the space’ workshop for o-week next year.

Riel: still hawking FYP shirts!

Brennan: food services update, Bonnie Sands has committed fully to all four of our demands! The Union celebrated this as a huge win for students. YAY.

Lianne: CUBE search committee has found two people! Also been working on o-week leader interviews. Also student and society appreciation night happened and it was great!

Zoe: distributed honoraria cheques to UHPs this week and has been celebrating the food services.

Marie: tabling with letter to Kelly Regan. Yesterday Gina and Marie went to an Exec meeting of CFS-NS, recapped the past year and brainstormed for next year.

Cassie: not much! Keeping on top of chalkboards and social media and TWAK etc.

 

Cassie is delivering the report of the Chief Returning Officer, Hannah MacDougall. It’s LONG which is GREAT but I don’t love typing so please go read the PDF linked above! This report is really really good, seriously, read it.

Cassie delivers the report of the Scribe, Maggie Dingwell (who is here taking minutes right now! whee!) This will be linked above once I get it, it’s short and sweet.

Charlotte delivers her report, as Chair. Charlotte is stoked about having had a great term, and about working another term next year! Procedurally this year was very smooth. BRC met very frequently and compiled a report about 20 pages long. Communication between BRC and the Executive left a lot to be desired from both sides. The first draft of this report was sent to the KSU President in January, but the committee received no feedback until a week before the General Meeting. This led to a frustrating but important conversation, and the committee’s final report was 7 pages. This was the right decision but communication should have been better, earlier. Charlotte is very excited about UHP pay raises. She would like Council agendas to go out 24hr in advance!

I ask Charlotte if she can clarify the status of the CRO’s recommendations, which I think were included in BRC’s original report but removed from the final version.

Charlotte says over the summer the SCC, President, CRO, and Chair will work on referendum procedures and amendments based on the CRO’s report, these will come to the Fall GM.

Brennan adds that just because these recommendations didn’t come forward at the Spring GM, doesn’t mean they aren’t super valuable and will be a continued source of guidance. Brennan also thanks Charlotte for a great term and is stoked to work with her next year.

 

Action Items

BIRT __________ and __________ be hired as the CUBE coordinators for the 2017/2018 academic year.

Lianne: the committee is putting forward Ellen Zagar and Cooper Toogood.

Brennan is stoked that we are paying these people more! Blanks filled with two names. Motion passes.

BIRT __________ be hired as the Scribe for the 2017/2018 academic year.

Cassie: this committee has met twice and is recommending Michael Greenlaw. Blank filled with one name. Motion passes.

BIRT __________, __________, and __________ be appointed to the Staff Person Review & Search Committee.

I moved this so it didn’t get forgotten!

Brennan: this committee oversees hiring and reviewing our staff people. It slipped Brennan’s mind that this committee needed to be elected. It’s very important that these reviews happen. Brennan moves to table this motion because not enough advertising has happened for these positions.

I emphasize how important it is that this committee sits now to receive feedback. Also, several members of Council have reached out to people to sit on it. I don’t think it should be tabled.

Zoe: sat on this committee last year as FVP. Is in favour of tabling it. There has not been any advertising for these roles, she doesn’t feel comfortable putting names forward. Also, in the past reviews have happened in the Fall. Brennan is the direct supervisor of these staff people, and the committee doesn’t have any power to do anything. It doesn’t have as much weight as Jacob has suggested.

Brennan: hiring and review should be given equal weight. These are both very important though, doesn’t feel comfortable electing people that were contacted individually. As President, he does supervise them directly and is committed to making himself available for feedback.

Daniel: asks if there is a mandate for members to sit for a full year? Could we elect temporary members?

Brennan: theoretically yes, but this committee doesn’t need to sit over the summer.

Lucia: seconds what Brennan said about committees being friends of councillors.

JS: what if we moved it to the summer Council meeting? Shouldn’t it happen before contract renewal?

Me: has contract renewal happened?

Brennan: yes.

Me: does the President have the authority to renew contracts without Council’s approval?

Charlotte: yes.

I move the meeting in camera.

10:56:14 AM. In camera.

11:23:04 AM. Ex camera.

Recess for 5min.

Motion is to table Item 6.3, the motion for the Staff Review Committee. Motion passes, main motion is tabled.

 

New Business

I move: BIRT the President present a report to the Bylaw Review Committee, no later than that last Council meeting of 2017, making recommendations concerning a formal complaint process for the Union.

This is basically a safeguard to make sure that this actually happens. Motion passes.

Brennan: this is our last Council meeting of the academic year! It’s been great, can’t wait to work with everyone who’s coming back in the Fall!

Cassie reminds everyone to submit their final reports to her!

11:34:25 AM. Adjourned.

 

P.S. This is my last KSU live blog ever! It’s been a blast, friends. Hang ten, it’s chill.

LIVE BLOG: Council April 2

Documents

Agenda

Minutes from March 19

Executive Reports

Board of Governors Meeting Report (with graphs!)

 

Action Item 5.1 is struck from the agenda. Minutes from March 19 approved.

Reports

Me! I went to a university budget consultation and it was mediocre.

JS and Daniel went to their first Board of Governors meeting! They have a full written report that I will add above. The BoG approved a motion to convert five sessional positions to tenure-track appointments. FINALLY. This is a fantastic amazing thing that is long overdue. Capital spending was approved, although the budget won’t be until June. The UKC Teachers’ Association (representing 5 FYP fellows) approved a new agreement with the Board. Interesting report on enrolment from the Registrar’s Office. We’re ahead of last year in applications and offers. FYP Arts enrolment is down again but Science and Journalism are up a lot. This year is the beginning of a four-year retention plan.

Riel: FYP shirt designs were picked and 75 shirts were ordered! There are still shirts left! They cost $9. Some tutors have bought them!

Drew: didn’t do much! Went to the GM. Worked on something about the campus, and maybe Kelly Regan? I zoned out for two seconds and it makes it look like Drew is slacking but SHE ISN’T I’M JUST TIRED SORRY.

Brennan: long report in a big font, Brennan says “Yahoo.” Food services! Chartwell’s won the contract. Food Services committee met 29 times in 9 months, Brennan put together a student and staff survey and made sure that the RFP included students’ concerns. Seriously read this report, it’s really important and Brennan did a buttload of work. By the end of this process Brennan was dissatisfied with the lack of debate. Chartwell’s has threatened the Galley’s independence. The Wardroom is currently the first point of contact for bar service on campus but this is not documented. There is not good precedent at King’s for keeping staff as service providers change. Students are mobilizing to make sure our voices our heard. Minutes after the University made their announcement, students posted their own advisory and began petitioning with four specific demands that address the issues above. The Union’s video has been viewed 5,000 times and the petition already has over 200 signatures.

Went to a Board of Governors meeting and the KSU Spring GM. Exec identified individual and also collective goals. BoG has a Governance committee meeting where Brennan will report on the March 1st town hall (the one that sucked). Brennan will reiterate that what we actually need is open Board meetings. Gina Grattan and Hannah Sparwasser-Soroka have started their work as Orientation Week Coordinators.

I ask Brennan about specific ways in which Chartwell’s has been threatening the Galley.

10:21:08 AM. In camera.

10:35:49 AM. Ex camera.

Lianne: report on sexual assault panel went very very well, tabling and petitioning too. All panelists donated their honoraria to Avalon Sexual Assault Centre. Lianne strongly encourages future Journalism Reps to host similar events. Student appreciation night is coming up. Attended the Racial Justice Symposium which was kicked off with a Black Lives Matter Toronto panel on Friday night. Went to lots of workshops this weekend that were really interesting and valuable. CUBE Coordinator applications are going to remain open until tomorrow night. There will be another Council meeting to approve these hires within approximately a week. Lianne also sits on the Alex Fountain Memorial Lecture committee.

Zoe: spring budget passed at the KSU GM! Zoe held several events to consult with students and get feedback on the budget leading up the GM. These sessions weren’t super well attended but we did get several people coming out. She recommends more direct outreach and tabling in future years. We moved $0.88 out of surplus into contingency. UHPs got a raise finally! Nominations are open for Valedictorian and Honourary Class President. Valedictorian speeches will be tomorrow night in the Wardroom, hosted by Nat Marsh and Josh Feldman, with voting to follow. University’s budget consultation was more of a presentation, we continue to impress upon them the importance of reducing tuition and fees. Free menstrual health products are now available in and outside of the KSU office.

Marie: consent coalition tabling with letter to Kelly Regan has been going well. More tabling will happen this week. International Student Consultation happened last week with CFS-NS. Discussion of issues in Nova Scotia and at King’s especially. AGM was successful. Exec has been working on campaign around the Galley and food services, we are ready to take the necessary measures to protect these spaces!

Cassie: Cassie has been TWAKing and working on the General Meeting! The goal for the next AGM is to have much higher attendance. Bylaw Review Committee was elected at the GM! Send Cassie emails with announcement for the ‘what’s happening this week’ chalkboard in the Wardroom. CRO Search committee also has a recommendation for hiring!

Brennan says this GM had “one of the best snack spreads” that he’s ever seen.

10:50:39 AM. Recess.

10:55:51 AM. We’re back.

 

Action Items

BIRT __________ be hired as the Chair for the 2017/2018 academic year.

Charlotte temporarily transfers the role of Chair to Zoe Brimacombe.

Brennan reports on the work of the Chair Search Committee. They recommend Charlotte Sullivan be hired again. The one blank in the motion is filled with the one name.

Brennan: Charlotte has lots of experience inside and out of the Union with policy and other important relevant stuff.

Drew: Charlotte is the only person I’ve ever heard say she loves Robert’s Rules. (I am DEEPLY offended by this, I also love them.) Motion passes.

BIRT __________ be hired as the Chief Returning Officer for the 2017/2018 academic year.

Cassie reports on the work of the Chief Returning Officer Search Committee. They recommend Gina Grattan be hired as CRO. The one blank in the motion is filled with the one name.

Lianne: Gina has been invaluable to the Union in the past and even still now!

Cassie: Gina has loads of experience with the Union and has been through the elections process before. She answered all our questions perfectly. Motion passes.

BIRT Simon Gillies receive an honorarium of $125 for his work as a CUBE coordinator in the winter term.

Lianne: Simon is great! CUBE has added badminton and ball hockey to their cycle and they were the most attended. They spent most of their budget on badminton supplies, would like more money for floor hockey nets and pads. Had a dodgeball tournament. Suggested partnering with NSCAD for some ~friendly~ competition between schools. Simon has done a fantastic job with CUBE this year.

Brennan: supervised Simon and Itai for most of this year, they were great, we were lucky to have them. Motion passes.

BIRT Itai Kuwodza receive an honorarium of $125 for her as a CUBE coordinator in the winter term.

Lianne: Itai has had a lot of accidents this term but has still been enthusiastic and supportive and come to as many events as she can. She got a bunch of awards at the athletics banquet, has been crucial to running CUBE. Motion passes.

BIRT Margaret Dingwell receive an honorarium of $250 for her work as scribe in the winter term.

Cassie: quick minutes turnaround is super important and Maggie has been great.

JS: Maggie was amazing all year! Motion passes.

BIRT The History of Science and Technology Society receive $19.55 in non-contingent funding to purchase snacks for the HOSTSoc Annual General Meeting on April 7.

Zoe: this was our only request and so finance committee did not meet. This meeting will be in the Wilson Room, will also include a preview of the Tooth & Claw journal. Motion passes.

 

New Business

Brennan: there will be another Council meeting for some last-minute business within the next week.

11:09:30 AM. Adjourned!

Live Blog: March 19

Wow hi it’s council time! It’s me, JS, not Jacob! I’m your BoG rep and I’m taking these live blog notes!

The agenda was amended to add the following motion:

7.7 BIRT The King’s Jam Society receive $23 in contingent funding to purchase jams and crackers for their meeting on March 23rd

It’s 10:13 am and I was first to give oral reports: I’ve just been doing changeover and getting ready for a Board Meeting

Riel, our first year rep, has chosen the FYP shirt design, and he’s getting ready to make and distribute them…….is this okay?

Cedric says Sugarmoon farm trip probably shouldn’t have been planned for the day after St. Patrick’s day….there’s a dinner and some other things coming up!

Drew has been on a couple of search committees, and she is going to be going to DASSS meetings again!

10:20

I just posted this live blog in all the class groups while Brennan gave his ~President~ executive report. I’ll attach it for you to read.

I can’t believe it’s only been 5 days of the new exec!!

Brennan has been working on O-week hiring, and changeover, and getting ready for a board meeting!

Lianne, your SLVP, is working on a panel titled “Reporting on Sexual Assault”, which is going to be fantastic and is happening on Wednesday March 29 at 6pm in the Wardroom. Lianne is also working on some K-Point related things…the Society Appreciation/K-Point night will be happening on April 6th…stay tuned!!!

Zoe is still your FVP!!!! SWeet! There is SO much consultation happening about the Spring Draft Budget <3 <3

Option 1: A presentation in the Frazee Room on Monday March 20th from 6:30 – 8:00pm

Option 2: One on One Budget chats with Zoe! 1pm – 4pm on Wednesday March 22 in the Wardy!

Option 3: Email fvp@ksu.ca to set up a meeting! Nice!

Option 4: Just email fvp@ksu.ca to tell her your ideas! I love it!

Marie is our new EVP! So lovely! Marie attended a Fight the Fees meeting, and the outcomes of that focus largely on the University budget consultation that s happening on March 21st at 4pm in Classroom 3.

Marie has also been working on reinstating some UHPs that are really exciting: the Equity and Accessibility Commissioner and the Sustainability Commissioner. These positions are going to be hired in September so that they can be better defined and supported.

There’s an International Student Consultation coming up next week! Monday March 27, 12-1pm. This is a closed space for international students only!

Cassie, your new CVP, has been doing great work getting things going and keeping up with the day-to-day work of advertising events! Look forward to a section on the wardroom bulletin boards that is KSU centred! Nice!

10:36

This is the report of the O-Week Hiring Committee! And guess what? We have Orientation Week Coordinators!

Brennan added the following motion:

6.1 BIRT Hannah Sparwasser-Soroka and Gina Grattan be hired as Orientation Week Coordinators for 2017.

MOTION PASSES !!!!!!!! NICE TEAM

10:42: We are on these–

Action Items:

7.1 BIRT that the King’s Jam Society be ratified as a Tier 1 society for the 2017/2018 year.

Motion Passes

7.2 BIRT The King’s Wordsmiths receive $38.48 in contingent funding to purchase drinks and snacks for the Octopus Launch and Wordsmiths AGM on April 5th.

Snacks for the journal launch! Zoe says this is a really well written funding request. Pilar speaks in favour of this society cause they’re lovely.

Motion Passes

7.3 BIRT The King’s Dance Collective receive $155 in contingent funding to purchase snacks and pay a photographer for the Turn Out For What dance show on March 24th and 25th.

Motion Passes

7.4 BIRT The Unconscious Collective Vocal Ensemble receive $292.63 in contingent funding to purchase wine, snacks, and nonalcoholic beverages for a reception following their concert We Need To Talk on April 1st.

Motion Passes 

7.5 BIRT the World University Service of Canada receive $85 in non-contingent funding to purchase samosas for the annual WUSC’d Away fundraiser on March 24th.

Sam Krueger is here speaking to this. First Zoe explains that WUSC is a levied society that brings a refuge student to King’s to study which is amazing work. Sam says that it is getting really expensive to bring a student here, which is why they are throwing this fundraiser.

Motion Passes

7.6 BIRT Le Salon receive $50 in contingent funding to purchase pastries and popcorn for a screening of Les Choristes on March 26th.

French film about choral music at an all boys boarding school…..!

This society is well loved by council and so is this event.

Cedric loves this film. We also heard rumour that a certain member of Finance Committee (perhaps even a member who normally writes this very live blog…yes…Jacob) got so excited about this funding request that he played the theme to Les choristes on his laptop in the meeting. Neat.

Motion Passes

7.7 BIRT The King’s Jam Society receive $23 in contingent funding to purchase jams and crackers for their meeting on March 23rd

Informally known as “Jam Jam Society” they eat Jam…and play music…all at once. I’m FLORDE.

Motion Passes

Turns out Zoe forgot a motion??? We’re adding it in.

7.8 BIRT Students Advocating for Representative Curricula recieve $256.71 to fund a Laundry Room Gallery Opening (And Installation) on March 31st.

So like remember when the Wall of Women didn’t go back up? SNARC wants an art installation not funded by the University, which is really fun and exciting, so they’re putting up a Gallery in the Cochran Bay Laundry Room! This is COOL.

Motion Passes

10:58

WE ARE ADJOURNED

LIVE BLOG: Council March 5

Agenda

Executive Reports

Minutes from Feb 12

 

Reports

Lianne: there’s an event coming up, a panel about reporting on sexual assault. There will be journalism profs / journalists and someone from Avalon.

Curran: there was a BoG town hall, it wasn’t great and it wasn’t what students asked for so Curran and others will report this to the Board and see if there’s anything positive that can come out of it.

Me! BRC is doing cool work and we’ll be holding open consultations with students soon. The BoG town hall was terrible, especially when Hugh Wright complained about having to spend half an hour every year thinking about tuition.

FG: nothing to report!

Drew: consent coalition met for the first time this week. This was an online forum which was interesting. There might be a letter-writing campaign coming, and there will also be class talks and tabling.

Cedric: DSS GM will be next Friday, there will be snacks and budgeting! Sugar Moon trip has been postponed to the 18th.

Pilar: nothing to report.

Lucia: signed a cheque for the Symposium dinner, thinking about funding Big Night.

Aidan: congrats to new Exec! Changeover is coming! The referendum passed and Aidan had a chance to talk to lots of students about the Union and gather feedback. This referendum is a vote for the long-term sustainability of the Union. Spoke to a lot of Board members after the consultation meeting to reiterate that this isn’t a replacement for open Board meetings. Students were consistently better-prepared and more articulate than the others in the room. Exec is looking into how to formalize and submit feedback about this event. There is a full Board meeting on March 23.

Dalhousie’s Budget Advisory Committee met and had ‘consultations’ and they were terrible. The recommendations of this committee include an increase in tuition of 3% and a reduction of funding of 1.9% to all faculties (what the fuck????). They were not prepared to talk about a deficit budget or using reserve funds. They proposed a false dichotomy of needing to cut faculty funding unless tuition increased. The whole presentation was “rather condescending.” You can submit feedback to this committee at bac@dal.ca!

This is Aidan’s last Council meeting as President! She thanks everyone and is proud of the work this team has done this year.

Brennan: congrats everyone who was elected! Food services proposals have all been received, committee will be meeting soon to go over these bids. Brennan’s going to stay on the committee as the student rep. Attended a meeting of the Campus Planning Committee this week. A “pretty low-stakes” meeting. There are plans to make Alex Hall more accessible in the next year or so. University has applied for a large grant for accessibility updates. Changeover has started with both Aidan and Lianne and it’s! going! well!

Zoe: congrats to everyone involved with elections! ESPECIALLY HANNAH MACDOUGALL. Zoe is changing over with herself! She’s creating documentation for future changeovers. Budget is being prepared for the Spring General Meeting, and there will be open consultations a couple of weeks beforehand. University Budget Advisory Committee met recently too, discussed auxiliary and ancillary fees. Recommendation for open community consultation on the University’s budget in March. Zoe noted importance of circulating documents in advance, taking minutes, and ensuring other forms of accountability and feedback. It appears that there will be a 3% across-the-board increase to tuition at King’s. Bursar and committee were resistant to the idea of condemning Dal’s increases, which affect ours. Committee was closed to the idea of reducing fees, but there was discussion about freezing some fees this year. Committee recommended freezing residence fees because ‘our residences suck’ (Zoe didn’t say that, I’m paraphrasing). Finance Audit & Risk Committee also met, Zoe’s saying financial things that I don’t have the energy to understand right now but it sounds good.

This week Zoe and Gina met with South House and there will be free menstrual health products in the KSU office starting this week!! Awesome. Zoe agrees that the BoG consultation sucked but students were super eloquent and she’s glad everyone came.

Gina: lobby week happened, met with lots of politicians to talk about student issues. Lobby documents are online on the KSU and CFS websites. Talked about reducing tuition fees and other issues, including eliminating tuition at the NSCC (cool!). There’s a Fight the Fees meeting tomorrow in Classroom 3. Changeover is happening! Congrats Marie!

JS: BRC has prepared a package of recommendations for Bylaw amendments, there is consultation coming, please coming! Changeover with Cassie is happening and it’s exciting! Also with Aidan/Curran/Daniel/Liam for BoG changeover! Last Council as CVP, thank you and goodbye!

Me: thanks Exec! We <3 u!!

 

Recess for 5min.

 

Action Items

BIRT The Contemporary Studies Society receive 20 colour photocopies and $156.00 in non-contingent funding to purchase wine and snacks for a Thesis Speed Dating event on March 16th. Finance Committee recommends approval.

Zoe notes that there are photocopying requests here that might be unnecessary. Also, there is currently $6,907 remaining in society funding. This event is for thesis students and it’s going to be SUPER FUCKING AMAZING AND FUN. Money is for wine and snacks.

Me: this is a super cool event! It’s open to all thesis students, not just those in CSP. Motion passes.

BIRT The Contemporary Studies Society receive 40 colour photocopies and $1071.05 in non-contingent funding to pay for the printing of the journal Hinge and to purchase wine and snacks for its launch party on March 31st. Finance Committee recommends approval.

Zoe: Hinge is the journal of the Contemporary Studies Society. Most of this funding is for the journal printing, about $850.

Me: yay! This funding is in line with what the journal usually costs. We’re working on editing right now, we’re publishing ten people and it’s going to be rad. Motion passes.

BIRT The Early Modern Studies Society receive $2256.18 in non-contingent funding to put on the Conference of the Early Modern on March 10th and 11th, including the costs of a Saturday morning reception, Sodexo lunch, conference dinner, evening receptions, and a chapel concert. Finance Committee recommends amendment.

Zoe: this funding is for two meals and two receptions. The conference will include a panel and about 30 student presentations.

Zoe moves to amend the amount to $1,856.18 and strike out reference to a Chapel concert, because that isn’t going to happen. Amendment passes.

Zoe notes that this is a larger request than other conferences submitted. SNARC, CSP, and HOST were all in the $400-$600 range. This is usually a larger conference, and this request is also a lot lower than usual, last year was $2,600.

Me: this request covers food for all attendees, not just presenters. Finance Committee talked about amending this down to just presenters.

Zoe: their numbers actually aren’t a lot more than the people presenting and involved, and it’s already been cut by $400 so it’s not as huge anymore.

Aidan: speaking in favour. The request is already a lot lower than usual for this conference, and there’s been a lot of discussion about how to reduce costs with EMSS. This is $800 less than last year and sets a good precedent for a more reasonable amount for a weekend conference. Motion passes.

BIRT Students Advocating for Representative Curricula receive $831.43 to pay for the printing of the journal CANON and to purchase snacks for its launch party on April 7th. Finance Committee recommends approval.

Zoe: “It’s journal season, y’all.” This is the second year that SNARC is publishing CANON. This journal challenges the under- and mis-representation of marginalized voices in academia. Most of this funding is for the printing of this journal. They’re printing 75 copies, printing is about $700. The rest is for the launch part and an honorarium for a student artist to create the cover artwork. Motion passes.

BIRT The Contemporary Studies society receive $145.00 in non-contingent funding to purchase wine for the launch of the CANON journal on April 7th. Finance Committee recommends approval.

Zoe: this is for the same event as the previous motion. SNARC is a Tier 1 society without special designation so they can’t get alcohol funding. CSP can get this funding, so this is a handy workaround—CSP is co-hosting this event in order to provide alcohol funding. Last year this was set up similarly with the EMSP society.

Zoe moves an amendment to make it $156.76 to include non-alcoholic drinks too. Amendment passes.

Aidan is looking forward to SNARC getting special designation next year so that they can get their own alcohol! Motion passes.

 

BIRT ______, ______ and ______ be elected to the 2017 Chair Search Committee.

Aidan: the Union hires lots of students! These search committees meet to receive applications and select people! Time commitment is usually about three hours, happens in one sitting.

FG nominates Robert Dryer and Ghislaine Sinclair. Two FYP students who haven’t been super involved yet but are interested in getting more involved. Robby is one of the founders of the King’s Jewish Book Club.

Zoe nominates Keegan Gardner-Elmer. Second-year student, has been on elections committee.

Pilar adds that Ghislaine is awesome.

Brennan: this committee is chaired by the President (so Brennan) and the outgoing President sits too (Aidan).

Blanks are filled with the three names by unanimous consent. Motion passes.

BIRT ______, ______ and ______ be elected to the 2017 Orientation Week Coordinator Search Committee.

Aidan: this committee picks the people who run frosh week! This is most time-consuming committee, but it’s lots of fun!

Brennan: this committee includes the incoming President and SLVP, the outgoing President, and the previous Orientation Week Coordinators.

Zoe nominates Sadie Cunningham. V passionate about orientation week, comes to Union GMs and is looking to get involved!

Aidan nominates Nika Lennox. Second-year student, sat on this committee last year and was a leader in orientation week and wants more!

FG nominates Caleb Sher. FYP student who was in o-week this year. Actively involved with King’s Jewish Book Club and comes to lots of Union events/meetings.

Blanks are filled with the three names by unanimous consent. Motion passes.

BIRT ______, ______ and ______ be elected to the 2017 CUBE Coordinator Search Committee.

Brennan: CUBE is the Union’s intramural athletics program, they hold weekly events in the gym. Incoming and outgoing SLVP both sit on this committee.

Brennan nominates Jessica Simm, Rachel Colquhoun, Katie MacLean, and Peter Janson.

Jess is passionate about CUBE, plays on the women’s basketball team, sat on this committee last year and would like to again. Rachel also sat on this committee last year, interested in connections between physical health and mental health, loves CUBE. Katie is in second year, plays on the women’s soccer team, very interested in getting more involved. Peter was also on this committee last year, played on King’s men’s badminton team and wants to be involved again.

Voting ensues. The blanks are filled with Jessica Simm, Katie MacLean, and Peter Janson. Motion passes.

BIRT ______, ______ and ______ be elected to the 2017 Sustainability Officer Search Committee.

Gina: this position wasn’t hired this year because $$. They take charge on sustainability initiatives! This committee is to hire someone for next year!

Gina nominates Katharine Thomas and Elina Blomley. Katharine has been on the sustainability committee for four years and has working with several different sustainability officers, and has sat on this committee before. Elina is a second-year sustainability major and would like to get more involved with the Union.

FG nominates Ruth Ballard. Ruth is a FYP student very interested in social justice, has been very involved with KSU societies and events, including the Day of Action.

Blanks are filled with the three names by unanimous consent. Motion passes.

BIRT ______, ______ and ______ be elected to the 2017 External Commissioner (Equity & Advocacy) Search Committee.

Gina: this position also wasn’t hired last year. They deal with issues of equity and could put forward related initiatives.

Gina nominates Levi Clarkson and Mal Thomas. Levi believes they would be an asset to this committee, queer and non-binary student very aware of oppression and also of their own white privilege. Mal would love to get more involved with the Union and equity initiatives are very important to her.

Drew self-nominates. She says “I’m great.” She’s been on Council and knows how this works, involved in the Union’s equity campaigns and would bring an interesting perspective to the committee as a member of the queer community at King’s.

Blanks are filled with the three names by unanimous consent. Motion passes.

BIRT ______, ______ and ______ be elected to the 2017 Chief Returning Officer Search Committee.

JS: this committee includes the incoming and outgoing CVP.

JS nominates Alexandra Buffy Sweny, Emma Sigsworth, and Dorsa Eslami. Buffy has been on elections committee and would like to bring that knowledge into hiring the next CRO. Emma doesn’t have a lot of Union experience but would like to get involved. Dorsa has been getting more involved and attending events and would like to do more in the future.

I self-nominate. I’ve sat on this committee twice, as CVP and outgoing CVP, and I worked with Emma Morris to fix problems with the elections process and Elections Procedure.

Voting ensues. The blanks are filled with Alexandra Buffy Sweny, Dorsa Eslami, and Jacob Baker-Kretzmar. Motion passes.

BIRT ______, ______ and ______ be elected to the 2017 Scribe Search Committee.

JS: this committee also includes the incoming and outgoing CVP.

JS nominates Danna Deutsch. President of Pride society, was a part of the Yes campaign for the referendum, wants to get more involved.

FG nominates Caleb Mendel. FG says “Caleb Mendel is the friggin’ best.” He’s been involved with KJBC and comes to Union events and wants to get more involved.

Drew self-nominates. She is on Council and reads minutes, knows what the Scribe needs to do and what we’re looking for.

Blanks are filled with the three names by unanimous consent. Motion passes.

 

New Business

I ask when the Spring General Meeting will take place. JS says almost certainly on March 30.

Zoe thanks Council for all of their work, she had a great time working with everyone.

Next Council is March 19.

 

11:35:35 AM. Adjourned!

LIVE BLOG: Council February 12

Documents

Agenda

Executive Reports

 

Reports

10:03:37 AM. We’re starting!

Lianne: hasn’t been much going on since last time!

Jacob: I haven’t done a lot either! BRC has a meeting soon, wheee.

FG: had science social thing last week, it was fun and there were a lot of people! FG sits on the council of the Dal science society!

Cedric: his notes this week were written in one of his D&D notebooks, so the title reads “KSU Witch Hunt.” Chill. The DSS has sold over 100 candy grams! Cedric asks students to continue to “spread the love.” They’re also hosting a trip to Sugar Moon farm over reading week. Brennan interrupts this report to shout “YES!!” at this news.

Riel: there is work starting on some FYP t-shirts. Tomorrow at 4:30 there’s a first-year info session on the referendum question.

Lucia: this week there was a Residence Life Committee meeting. There was talk about the Assistant Dean and safer alcohol guidelines.

Drew: has been helping with the Yes campaign for the referendum.

 

10:08:38 AM. Exec reports are above in PDF format!

Aidan: there was a panel in the Wardroom about racism and music. Aidan says she’s glad this discussion happened. She says this is the start of an important conversation. She recognizes JS’s work putting this panel together. There’s a recording of the panel online for those who missed it. She’s happy to have set a precedent for more of these events happening in the future. Aidan is meeting with Wardy staff to talk more about how to apply some of the things the panel discussed, like community guidelines. VP Search committee recommended Peter O’Brien as VP, Board accepted this recommendation on Feb 2. Aidan says “more on this later.” Gina was at national lobby week. KSU council dodgeball team won last week.

10:13:37 AM. Aidan moves us in camera to discuss the results of the Vice-Presidential Search.

10:26:40 AM. We’re back!

Brennan: Residence Life committee had a meeting on Jan 31. This committee makes recommendations about student life and residence life. This was the first committee meeting since last Spring. Assistant Dean currently works 20hrs/week but this isn’t enough. Committee recommended that the Assistant Dean become full time next year. Also talked about alcohol risk guidelines. We need to also talk about mental health and lack of resources on campus. Button materials are back in stock!

I ask Brennan if he sees the Asst. Dean position as an ‘administrator,’ and how he feels about this position becoming full time while our residence population is declining and our faculty continue to be in precarious positions.

Brennan: Asst. Dean is not an admin position, more on-the-ground and working with students. This is a choice about where to put resources and there are lots of places that need resources. Students really value these positions, and Nick has been overworked because of how much he’s on call, this isn’t okay, because students rely on him. This is definitely a win for students because both Nick and the Asst. Dean can support them better now.

Zoe: we have about $7,500 left in society funding, which is about half, which is great! She’s reached out to South House to look into providing free menstrual health products on campus. University is probably bringing forward a June budget, which we don’t like because students aren’t around at this time. Zoe’s been talking to Bonnie, our bursar, about holding student consultations around fees.

Gina: sat on the Dalhousie Student Wellness committee with Nick Hatt, this was interesting. Talked about ways to improve mental health services. There will soon be an on-call psychologist taking same-day intake appointments. She was at lobby week all week. Surprised by how many good meetings she had. Met a lot of MPs, talked about issues important to students and the CFS lobby document with recommendations (eliminate tuition fees, honour treaty commitments to education for indigenous people, increase funding for research). Very excited for KSU elections to happen.

JS: panel this week in the Wardy, went really really well. Elections things and speeches are happening this week! Speeches are Monday night, snow date is Tuesday night.

10:43:33 AM. Recess for 5min.

 

Actions Items

Aidan moves to suspend the rules. She wants to move to reconsider a motion from our last Council meeting, the one about the Loaded Ladle referendum. We need to suspend the rules because usually motions to reconsider can only happen on the same day as the original motion is passed. Aidan wants to reconsider the motion about the Loaded Ladle, because they want to withdraw their referendum question. Motion to suspend the rules passes.

Aidan: we got a request from the Ladle to remove this question. One of the King’s students on the Ladle board is not in Halifax, this whole campaign has been run by one person and this is too much work. They’re concerned that it might not pass, and want to do due process and make sure students are well-informed. Procedurally, we need to go back and vote down the motion we approved to have this question on the ballot. Aidan’s in favour of doing this, it’s a complicated process and has been a learning experience for everyone, we should respect the Ladle’s wishes.

Aidan moves to reconsider a motion previously adopted, Item 6.2 adopted on January 22:

BIRT the following referendum question appear on the ballot during the spring 2017 King’s Students’ Union elections:
Whereas the Loaded Ladle is a non-profit cooperative dedicated to providing affordable, diverse, fresh, and nutritious food to as many people as possible; and
Whereas a levy of $4.50 per full time student per semester and $2.25 per part time student per semester would allow the Loaded Ladle to expand their weekly serving days from three days to five days;
Do you support the creation of a levy at King’s for the Loaded Ladle consisting of $4.50 per full time student per semester and $2.25 per part time student per semester?

Motion to reconsider passes. Debate is now on the motion above.

Me: can we just approve the referendum…. referenda are loads of work for our CRO and I think it would pass anyway. We might as well just try, so that we haven’t wasted all this time.

Brennan: there a lot of students who don’t know a lot about the Ladle, none of us can say for sure if this would pass. Given these concerns, and work we have to do around referendum procedure, we should vote the motion down.

Cedric: if we run the referendum and it fails, can they run it again? Charlotte: yes.

Gina: we should respect the Ladle, they don’t have capacity and this is what they want to do.

Aidan: they want to run the referendum in the Fall at the same time as councillor elections, which will be pretty efficient.

Motion fails.

10:58:59 AM.

BIRT The King’s History of Science and Technology Society receive $240 in non-contingent funding to cover the costs of the History of Science and Technology Conference on March 5th. Finance Committee recommends approval.

Zoe: this is exciting! They want to get food for their presenters and panelists. Motion passes.

BIRT The King’s Feminist Collective receive $49.22 in contingent funding to purchase the film Tangerine, drinks, and snacks for a FemCol Movie Night on February 15th. Finance Committee recommends approval.

Zoe: this is a really good film, they want to create a dialogue on campus. Discussion at Finance Committee was around cost of buying the movie. Zoe talked to FemCol exec and in fact the movie is on Netflix so they don’t need to buy it! Zoe moves to amend to $29.23. Amendment passes. Zoe moves another amendment to take out the part of the motion that says that they’re buying the film. Amendment passes. Motion passes.

BIRT The King’s Foreign Film Society receive $46 in contingent funding to purchase baguettes and cheese for a KFFS and Pride Movie Night during Pride Week. Finance Committee recommends approval.

Zoe: KFFS is screening a film with an LGTBQ focus during Pride Week, which is neat! They’re asking for more money than usual because they expect higher turnout. This is a great society collab. Motion passes.

BIRT The King’s Foreign Film Society receive $35 in contingent funding to purchase baguettes and cheese for a film screening on February 16th. Finance Committee recommends approval.

Zoe: this is similar to their other requests, for a regularly scheduled movie night with snacks! Motion passes.

BIRT The King’s PRIDE Society receive $125 in contingent funding to fund a poetry night, movie night, queer mental health panel, and queeraoke over the course of Pride Week, February 27th to March 3rd. Finance Committee recommends approval.

Zoe: this is all the funding for all the events over Pride Week, which is a lot of events. The health event will be hosted by Venus Envy, and queeraoke is the Broadway edition. In discussions we realized that the cost of the Venus Envy panel wasn’t factored in. Zoe moves to amend the amount to $325. Several councillors express how impressive it is that they’re doing so much on such a small budget, and also that these events are getting bigger and the society is expanding! Amendment passes. Motion passes.

 

New Business

Next Council will be on Sunday March 5 (that’s in three weeks!) in the Boardroom at 10am, or maybe 9am! Stay tuned!

Aidan reminds everyone to get people out to vote!!!!

11:11:23 AM. Adjourned!

LIVE BLOG: Council January 29

Documents

Agenda

Executive Reports

 

Introduction

8:36:37 PM. Hello members! JBK here, preparing the night before as always. This is a BIG meeting so follow along! Also check out the Watch’s live tweets they are always great.

 

10:23:33 AM. Sorry we’re getting started a little late because Pam Hazel doesn’t tell anyone about the room bookings we make with her!! What the heck!?!?

Reports

10:25:51 AM. Aidan is adding a motion to the agenda: BIRT the third party tasked with receiving nominations for the committee tasked with creating a sexual assault policy recommend names to the Executive Committee. Motion passes.

The minutes from Council on January 15 were deleted by accident, the document we’re passing is a compilation of notes and my live blog etc.

10:29:07 AM. Lianne: Chronicle Herald rally went very well.

10:29:52 AM. My turn! I’m reporting about the referendum, I’ve written this out beforehand so that I can copy and paste it in. I’ve been speaking to a lot of members about the referendum, trying to engage with them and talk to them about why it’s important and also to get a feel for what they think and try to answer their questions. By and large members support the referendum and have at least a vague understanding of what’s at stake and why it’s important. That being said, a lot of people that I’ve spoken to feel alienated by the Union’s messaging about the referendum. Members that I spoke to feel like they haven’t been being provided with enough information to make their own decision (for example, although it’s too late for this now, they would have liked all the materials from the town hall to be available online beforehand so that they could read them and arrive prepared). In particular, people felt somewhat patronized and pressured, like they were being told to vote yes because we ‘know what’s best for them’ and they wouldn’t understand enough to decide on their own.

To be clear, I support the referendum, I’m going to vote yes, and I think that everyone should vote yes. However I think in the next two weeks we really need to make an effort to talk to people one-on-one as much as we can and to listen to their questions and concerns honestly. If people have specific questions I think we need to make sure to answer those questions, rather than reassuring them that there is an answer to their question or telling them that the answer doesn’t matter and they should just vote yes. I’m glad to talk to anyone about the referendum and answer any questions that I can, whenever!

10:32:45 AM. FG is having a social hour for science students this week! Thursday 4:30-5:30 in the Manning Room!

Cedric: talking to Nick Hatt about a say student hostel, res rooms for day students to stay in for a night if they need to. This week a bunch of people are all going to a Moosehead’s hockey game! As in the DSS is paying for them all to go!! There are sign up sheets at Alex Hall front desk and in the Wardroom.

10:35:17 AM. Riel has been doing FYP announcements and is working to inform first years about the referendum, he says a lot of them still don’t know a lot about it.

Drew: went to first DASSS meeting of the year (me too!), passed a motion to support the DSU’s boycott of Halifax Pride. Drew didn’t vote on this motion because she wasn’t sure what the KSU’s stance on this is, she’s been speaking to lots of queer students and they all agree that something has to be done about this. Drew can’t go to DASSS meetings any more because she has a class at that time!!!! :”””'(

Aidan: clarifying about the boycott of Pride. Other Union’s with formal ties to Halifax Pride have taken a stand about this, if King’s students wanted to pass a solidarity motion about this that could happen, we didn’t because historically we haven’t been formally associated with Pride.

10:38:54 AM. Curran: Vice-Presidential search committee had a meeting last week that he and Aidan were at. The committee has made its choice, this will become public after the next Board meeting.

Liam is catching up and getting back into the swing of things!

Exec reports now, I’ll type out highlights but the full reports are above!!

10:40:42 AM. Aidan: good attendance at referendum town hall, 30-40 students there at the most. Gave presentation and had extensive question period. The Watch live streamed this on facebook and I took a live blog! Aidan has met with a lot of students about this, some who are concerned, she is available to do more of this. The next two weeks will be focused on making sure all members have the information they need to make a decision. Aidan asks that if people have specific questions and councillors don’t know the answer that they refer them to her or Zoe. VP search committee has made a recommendation to the Board. Board of Governors community forum has been rescheduled to Feb 8 at 7PM, but this conflicts with the Union’s panel on music and racism.

Nominations for spring elections open tomorrow! Michaela Sam (our SCC) is in Hong Kong. The office will hopefully still be open 10-4 Monday to Thursday.

Aidan addressing the motion she put forward about the Sexual Assault Policy committee. Last weekend we deferred this motion to today’s Council meeting, to extend the deadline and get more nominations. Aidan doesn’t think that work was done because it was a busy week. There are now enough candidates to fill the positions, she doesn’t think we’ve done the extension justice. We have a couple of options. Aidan hesitates to continue to have this come through Council, she proposes that the third party who is accepting nominations make a recommendation to the Executive rather than to Council and that they approve it themselves.

10:47:36 AM. Brennan: another society fair happened and it was great! Also elections Q+A with the KSU Executive in the Wardy happened. “A few” students came to this (I heard it was 4). It’s a busy time of year, Brennan will continue to make himself available over the nominations period so people can get all the info they need.

South House, one of our levied societies, had a meeting with Brennan to see how they can better serve King’s students and be more present on campus. There’s a survey about this that will be circulated this week. Brennan’s been talking to athletics to make sure our athletes know about all the big things happening on campus like the referendum and Sexual Assault Policy.

It has recently come to the Union’s attention that a lot of societies want to use the button maker but we are out of materials, so Brennan will be looking into ordering more! Also A MAIL SLOT WAS INSTALLED IN THE OFFICE DOOR this week—finally!!

10:52:00 AM. Zoe attended the CFS-NS GM last weekend, congrats to Gina being elected women’s rep and Aidan being elected chairperson! Town hall this week, Zoe also met with Council, Galley and Wardy staff, and Finance Committee. There’s info on the KSU website and people are welcome to contact her too. She attended the Exec Q+A.

We received the Union’s 2015 unaudited financial statements!!!!!! Yay. She’s also working with the CFS to host a tax clinic in the next few weeks. Budget Advisory Committee met on Jan 19. University admin is proposing a multi-year budget plan to have a balanced budget in 3 years. Feb 2 is the next meeting and they’ll discuss residence fees and tuition/ancillary fees. Zoe will push to eliminate the technology fee (which was suspended two years ago but is returning now) and to reduce other fees and make sure consultation happens.

The technology fee was created to install wifi about four years ago (it’s $100/year), now that wifi is installed we wanted to get rid of it but the university only suspended it.

10:56:33 AM. Gina: there was a non-dudes in student politics workshop this week, small but good. BIPOC students in politics workshop is this Tuesday. Attended elections Q+A. Tomorrow will sit on Dal health and wellness body. Met with Kelsey Keddy of the DSU to go over info for this. She wants to bring up Dalhousie Counselling Services and students’ “displeasure” with these services (understatement of the year!!!!!). She’s going to Ottawa for the CFS’s national lobby week soon

10:59:29 AM. JS has been working on the music and racism panel. Exec met with Wardroom staff to talk about logistics and desired outcomes, this was productive. Attended rally for Chronicle Herald workers. Nominations for spring elections open tomorrow and close on Friday Feb 3!

 

Action Items

11:01:16 AM.  BIRT the following referendum question appear on the ballot during the spring 2017 King’s Students’ Union elections:
Whereas the Dalhousie Bike Centre currently provides education, maintenance, and bike loans to students at Dalhousie; and
Whereas a levy of $1.00 from full-time students and $0.50 from part-time students at King’s
would allow them access to the bike loan system;
Do you support a levy for the Dalhousie Bike Centre of $1.00 per semester for full-time students
and $0.50 per semester for part-time students?
Moved by Matthew Apostolides

Matthew is here to talk about this. Currently Dal students pay $0.50 (full-time) and $0.25 (part-time) right now, but there’s a referendum there too to increase this to the King’s amounts ($1.00 and $0.50).

Cedric: if the motion at Dal doesn’t pass will this be changed to match it?

Matthew: maybe, not sure how this would happen procedurally. Speaking on behalf of the president, who couldn’t make it. King’s students have been accessing the bike centre since it opened in 2009, without ever paying a levy.

Aidan: last time we talked about this you mentioned that King’s students have been turned away, can you talk about how much this has happened?

Regine: this has happened to me a few times.

Matthew: I personally turned away about 10-15 this fall. Luke Franklin, King’s don, hasn’t been able to use a bike this year which he usually does. He benefits from this a lot. A fair amount. Last year a disproportionately high number of King’s students were accessing this services compared to Dal students.

Brennan: speaking in favour of this motion, King’s students use this service a lot and the KSU has taken a stance on sustainability which the bike centre encourages.

Aidan: is there King’s representation on the Board of the bike centre?

Matthew: right now there are two.

Aidan: are there reserved spots specifically for King’s students?

Matthew isn’t sure.

JS: what’s the structure of the Board?

Matthew: President, Treasurer, Secretary, members at large, community members (non-students).

Aidan: on other levied societies there are student positions specifically for King’s students so that we’re represented.

Me: I think these questions have to be worded with “Be It Resolved That,” not “Do you support”? Right?

Aidan: no, this isn’t necessary.

Motion passes.

11:14:59 AM.  BIRT the following referendum question appear on the ballot during the spring 2017 King’s Students’ Union elections:
Whereas the Loaded Ladle is a non-profit cooperative dedicated to providing affordable, diverse, fresh, and nutritious food to as many people as possible; and
Whereas a levy of $4.50 per full time student per semester and $2.25 per part time student per semester would allow the Loaded Ladle to expand their weekly serving days from three days to five days;
Do you support the creation of a levy at King’s for the Loaded Ladle consisting of $4.50 per full time student per semester and $2.25 per part time student per semester? Y/N
Moved by Ally Lord

Brennan: King’s rep on the Ladle is Hayley Zacks, Ally Lord who moved this motion couldn’t come today. The Ladle is a society at King’s and they do lots of work about food justice and also serve free vegan meals! King’s students access these services a lot but don’t pay for them right now.

Cedric speaks in favour of this motion.

Aidan: is the Loaded Ladle also running a levy increase at Dal? Brennan: yes. Aidan: so if it only passes for King’s, will they still be able to increase serving days?

Brennan: ooh, not sure. Probably a combination of both levies will allow them to increase it by one or two days. We’re going to find out!

Recess for 5min.

11:25:38 AM. We’re back! Brennan spoke with Ally Lord. She said that if the King’s levy passes and the Dal one doesn’t they will aim for 5 days but can’t guarantee it. Brennan moves to amend the motion to strike out “would allow the Loaded Ladle to expand their weekly serving days from three days to five days,” and insert “would allow the Loaded Ladle to increase their serving capacity and offer more workshops and solidarity servings on King’s campus.” Amendment passes.

Curran asks about the “Y/N” in the question. This is struck out as an error. Brennan confirms that Ally Lord is a King’s student.

Aidan moves to amend by striking out “created” and replacing it with “introduced.” Amendment passes. Motion passes as amended.

11:30:33 AM.  BIRT the following referendum question appear on the ballot during the spring 2017 King’s Students’ Union elections:
Do you support increasing King’s Students’ Union dues by $22.38 per semester for full-time students to a total of $166.52 per year and $11.19 per semester for part-time students to a total of $83.26 per year and adjust annually by the Consumer Price Index (CPI)?
Moved by Aidan McNally

Cedric: the first number here is based on the term but the total is based on the year, he suggests that we make them both the same to be more transparent. He moves to amend to strike out $22.38 and $11.19 and insert $44.76 and $22.38.

Gina isn’t sure if it’s more transparent to put the whole year because we collect it on a per-semester basis so maybe we should add that info instead.

Cedric: sure, but either option should be consistent.

Zoe: also thinks it would be more helpful to go per semester, for example in case a student is only here for one semester. Also we’ve been talking about these numbers so far and we shouldn’t change it now.

Aidan: in general, levies are proposed on a semester basis, and including the yearly total was an attempt to be more transparent. Speaking against the amendment.

Riel speaks against as well, would rather have them all by semester. Amendment fails.

Rules suspended to allow more that two amendments to the main motion.

Curran: can we have both numbers being per semester and then add a sentence about the yearly totals? He moves an amendment to this end.

I add that the last referendum question didn’t include any of this info, it just had the amount.

Gina: the motion is fine as it is, students are smart and they get it.

Aidan would support changing both to per semester but this would make it super wordy.

I agree with Gina, it’s fine as it is students will get it.

Me: is the CPI phrase necessary? This just happens.

Aidan: yeah this does happen, but it’s not written down anywhere. We submit this amount to the University every year so it’s good to include formally until this can go into the Bylaws.

I moved an amendment to word the question with “Be it resolved that” instead of “Do you support” for several reasons, it better reflects what we’re actually asking the membership to do, voting not just giving their opinion, it begs the ‘yes’ answer because of the ‘support’ wording, and also it matches our last referendum.

Lots of discussion that I can’t keep up with, people generally ok with this but want it to be phrased as a question rather than a statement.

Riel points out that then the referenda will be worded differently.

Aidan is also concerned that the question will look different from the other two.

Zoe: good points for both sides, doesn’t see it being a huge issue being worded as a question.

Me: yeah ok it’s more important that all the questions look the same, I take back the Be it resolved part and just fix the grammar in the last clause about CPI.

Cedric: the CPI part sounds like a change but this already happens.

Zoe: yeah I agree. If people voted No would we have to stop doing this? BRC can put this into the Bylaws.

I change my amendment to just strike out the whole CPI clause, “and adjust annually by the Consumer Price Index.” Amendment passes.

I confirm that the answers on the ballot will be “Yes” and “No,” Charlotte says yeah that’s right.

Motion passes.

 

Recess for 2min.

 

12:09:18 PM.  BIRT The King’s Wordsmiths receive $50 in contingent funding to contribute towards prizes for a Fanfiction Contest being co-hosted with the Dalhousie English Society and the Dalhousie Classics Society that will be distributed at the Fanfiction Contest Closing Party on February 10th.

Motion passes.

12:09:48 PM.  BIRT The Contemporary Studies Society receive $449.30 in non-contingent funding to purchase breakfast, lunch, and gifts for the Conference of the Contemporary on February 10th and 11th.

Zoe: this is the first CSP conference in recent memory! Very similar to SNARC conference funding.

I explain this further, the conference is going to be rad!! Come!!! Motion passes.

12:12:24 PM.  BIRT Students Advocating Representative Curricula receive $51.47 in contingent funding to purchase pizza and pop for a CANON Journal editorial meeting on February 6th.

Zoe: this is from SNARC re: their journal, CANON. This event is for the six editors to meet and work on editing the journal. This was a convo at Finance Committee, editors aren’t compensated and food is nice but also this is a very small, closed meeting.

Riel: doesn’t support giving society funding to a closed event.

Me: is there precedent for this either way?

Zoe: thinks yes and it passed then, maybe for EMSP.

JS: this is a lot of money for a closed event, she’s in support of funding this but not that much.

Gina: a bit weird that they’re ordering it to their house (paying for delivery).

Brennan: what is the amendment that Finance Committee recommends? How does two pizzas and pop cost $50? Brennan says “I buy pizza!”

Zoe: like maybe $25?

Curran: moves to amend to $25, this is more reasonable.

Zoe: also can we say ‘snacks’ instead of pizza etc. Amendment passes.

Riel: still against this motion, it’s off campus and closed to the public.

JS: echoes this, doesn’t like providing money for an off-campus house event, this isn’t what society funding is for.

Cedric: same.

Pilar: launch party will have snacks and that’s open, so we’re not shutting them out completely.

Me: idk about this! So much work goes into conferences and it’s good to support that, but also yeah it is closed and far away and that’s not rly what we do.

Aidan: agree $25 is not a lot, but usually we fund the culmination of projects like these, e.g. we don’t buy food for KTS rehearsals etc. We will be approving food and probably wine for the release. Not sure about the precedent this sets.

Gina: something about a Smash Bros. society?? I didn’t hear the rest I got too excited about a SMASH BROS. SOCIETY!!??!!

Motion fails.

12:24:46 PM.  BIRT Le Salon receive $108 in contingent funding to purchase bread and cheese for nine weekly meetings over the course of the winter term.

Zoe: this is simple and great! Motion passes.

12:26:09 PM.  BIRT The King’s Foreign Film Society receive $35 in contingent funding to purchase baguettes and cheese for a film screening on February 2nd.

Zoe: this is standard for them, not sure what the film is yet. Motion passes.

12:26:45 PM.  BIRT The King’s PRIDE Society $10 in contingent funding to purchase two boxes of herbal tea for regular PRIDE meetings over the course of the winter term.

JS: strongly in favour of this, the herbal tea is a hit and this funding request is “pure.”

Zoe: this might be the smallest funding request I have ever seen. Motion passes.

12:27:43 PM.  BIRT the King’s Jewish Book Club be ratified as a Tier I society for the 2016/2017 academic year.

Brennan: this is super fun! This package is from students who want to create a space for all faiths to come together and learn about the strong Jewish literary tradition. Society exec emphasizes that it is open to all students of all faiths. They want to book rooms, and if they seek funding it will be for Kosher snacks.

Zoe: “this seems cool.”

Lucia: the people doing this are cool. Motion passes.

HOLY COW—I just looked at this society’s ratification package and they have a VP Literary Research. They’re now the coolest society on campus hands down. LITERARY RESEARCH. Wow.

12:29:33 PM.  Whereas greenhouse gas emissions contribute to pollution and climate change; and
Whereas cities across Canada should be working to reduce greenhouse gas emissions to the levels required to end the climate crisis; and
Whereas the iMatter Now Youth Climate Report Card is a science-based tool used to measure the extent that a city is taking to reduce greenhouse gas emissions; and
Whereas the grades given by the report card are based upon real data, the city’s concrete actions, and the presence of climate programs; and
Whereas climate change issues are student issues;
Be it resolved that the King’s Students’ Union endorse the iMatter Now Youth Climate Report Card.
Moved by Gina Grattan

Gina: this came up at a Sustainability Committee meeting. Halifax gets a C+. Endorsing them would involve filling out a form and sharing their event on Facebook. This shines a light on climate issues in Halifax.

Brennan: can you speak to other groups who have endorsed this?

Gina: CFS-NS endorsed this campaign.

Aidan: this came directly from our students who are involved with this!

Motion passes.

IMPORTANT.

 

12:34:37 PM.  BIRT the third party tasked with receiving nominations for the Committee to create Sexual Assault Policy recommend three names to the Executive Committee.

Amendment to: BIRT the Executive Committee appoint three students to the University’s Committee to Develop Sexual Assault Prevention, Awareness, and Response Policy, based on the recommendations of the third party tasked with receiving nominations. Amendment passes.

Motion passes.

 

New Business

Lucia: there are new dishes and pots and pans in the Alex Hall kitchen!

JS: next Council is Feb 12!

 

12:41:39 PM.  Adjourned!

LIVE BLOG: Referendum Town Hall Jan 26

Referendum Town Hall

Here’s the pamphlet that’s being handed out to people here at the town hall.

The Watch is livestreaming this town hall on facebook! Thanks, The Watch!

 

Aidan’s starting us off. The KSU has been facing financial difficulty over the years, this Exec has taken the year to gather information and work out solutions. The Exec is bringing forward a recommendation but it’s up to students if dues increase.

Zoe: current dues are $60.88/term for full time students (half for part time students). Proposed increase is $22.38/term.

Aidan: referendum is a vote taken by the entire student body, there’s a yes or no question about whether you want to raise dues and everyone gets to vote. If it passes, the due increase would take effect next academic year.

Zoe: this number allows the Union to balance our budget even in a worst-case scenario.

Aidan: Decreased Enrolment and Revenue.

Zoe: Revenue has dropped significantly (over 200 students) in the last three years. Union’s operating budget has therefore shrunk about $19,000 during that time. This year we ran a deficit budget and had no savings.

Aidan: Union has no long-term savings. We used to, but they were invested in the Bookstore and the Galley when they opened.

Zoe: without the referendum, even if we cut funding from campaigns and services and spent nothing on events, we would still be unable to pay honoraria and keep the office running next year.

Aidan: Full Time Hospitalities Coordinator. The KSU owns and operates the Wardroom and Galley. The Hospitalities Coordinator (HC) manages both business and all their staff. Union pays this manager, businesses pay their own costs and employees. Businesses are mandated to provide cheap and local stuff. Only way this is possible is that the Union takes overhead management costs off the businesses. Any revenue goes back into the businesses.

Zoe: The HC position has evolved. Used to be a student before the Galley opened, then one staff person, then a part-time manager, now the HC (full-time during the year, part-time in the summer). Several approaches, none have worked. It needs to be full-time year-round.

Aidan: increasing HC hours would allow HC to support staff in both businesses. This is an investment in the businesses. We can’t keep assigning so much work to this person, which would mean a conversation about reducing their workload, which means a conversation about closing one of the businesses.

Zoe: we consistently underpay the people we hire.

Aidan: we have a HC and a Services and Campaigns Coordinator (SCC). Their job descriptions are up on the projector, I can’t type fast enough to get it all down! Sry. Both our staff people do a lot of work that maybe all students aren’t aware of. The SCC works full-time in the KSU office doing a number of things. Reception, keeping office open, helping societies, managing the health plan, supporting councillors and the Executive, etc.

Zoe: number we’ve presented would allow us to raise salaries for both employees from $36,000 (SCC) and $32,000 (HC) to $45,000 each (25% increase, more for HC). This would bring them in line with comparable positions. Raising these now would be crucial in a hiring process. We need to be able to attract candidates with the skills we need, if we aren’t offering a wage at this level, other places are. Paying this rate will ensure that we can attract and keep these people.

Aidan: Union Hired Positions are other students we hire to work on things, also very underpaid, referendum would allow us to increase each position’s honorarium by $100 and reinstate two cut positions. These positions make from around $300 to $700 now (for a one-year term).

Aidan: Campaign, Services, and Accessibility. Declining revenue has led to budget cuts, but many of our operations are fixed costs, like insurance. Significant cuts have had to be made to student services and campaigns, like committees, awards, events, sustainability, grad week, study snacks, etc.

Zoe: these lines were reduced from total $16.5k three years ago to total $5.5k now. We have also streamlined and learned to budget better and make our Union run on less. This section of the budget is directed by members’ interests each year.

Aidan: Executive honoraria. Currently each executive member makes $4,400 each year. This is something we need to think about in terms of accessibility, who can afford to run to be on the exec. Proposed increase is to $4,900. Full time executive positions are not feasible for the Union. This would be like rent and a bit more. By increasing them, we’re asserting that these positions should be accessible to students from all backgrounds and we’re trying to lighten the load on students who need to work while attending school.

 

Time for questions!!

Q: If sustainability commissioner reinstated, would there be money for sust initiatives on campus? Zoe: maybe, that’s what happens in the last section of the budget that students choose every year.

Q: Salary numbers are different from budget, why? Aidan: budget numbers are actual amounts, not necessarily the exact amount in the contract.

Q: Referendum question itself refers to increase in dues, not allocation of funds, budget itself created later and voted on at Spring General Meeting? Zoe: yes. Ballot is just a yes or no to the increase. Budgeting and further conversations happen after. We’ve prepared recommendations because we’ve been in these positions for a while.

Q: Two businesses, this wasn’t always the case, have people seriously thought about not having the Galley anymore? Aidan: that’s our worst-case scenario, we want to increase HC salary so that we can keep these businesses open.

Q: Do the Wardy and Galley currently break even or are they in a deficit? Jenn: both businesses break even and are sustainable, they are autonomous and don’t contribute to the operating budget of the Union.

Q: Are you planning to allocate any money for savings next year? Zoe: it’s been a problem having budgets without contingency funds, these lines become savings at the end of the year, we’re going to put $3,000 in contingency next year.

Q: Who pays Galley and Wardy employees? Zoe: the Wardy and Galley pay these people themselves.

The room is very quiet!!

Q: Considering how much King’s students are already paying, how will you justify students paying more to the Union? Aidan: yeah, King’s students pay very high fees and a key pillar of the Union is advocating for accessible education. How is this different from King’s hiking up tuition: all our students vote on whether dues increase or not. Also KSU provides a platform for advocacy on behalf of students which is very important work that results in material differences for students.

Q: Would proposed increase fully cover everything you want to do next year or would we have to restructure more? Zoe: we got this number from a worst-case-scenario regarding enrolment. This number would balance the budget.

Q: How can you ensure that your suggestions for how to allocate this money are followed by the next executive who create that budget? Aidan: we saw this referendum as a responsibility so that the next Exec has a structure to do the work that they campaigned on. They’ll be responsible for the allocation of these funds, but we wanted to present a solution. Whoever makes that final call is yet to be elected though.

Q: What is the enrolment worst-case scenario? Aidan: down 30 from this year, to 903, which is lower than what the University is expecting.

Q: If it gets worse, won’t we need another referendum in a year or two? Aidan: the goal of this referendum is that we’ll be ok for the next number of years. Everyone here is crossing their fingers for a turn up in enrolment but that’s not something we’re going to budget on. We would have enough flexibility next year to handle worse situations. Zoe: there are larger problems than enrolment, we’re setting ourselves up for a better structure in the future.

Q: Have you asked the administration about contributing to the salaries of the HC and other positions, considering how much the University uses these services and benefit from them? Aidan: no, what’s great about our businesses is that they’re autonomous. If the University wanted to give us free money we would talk about it, but we don’t think they do.

Q: Re: institutional memory, student union fees are already very high, how frequently have these due increases happened? Aidan: this enrolment crisis has been going on for three years. In terms of the KSU history, there was a referendum to raise dues three years ago, in 2014. This was a very different conversation. All the funds from that increase basically disappeared the next year when enrolment dropped.

Q: Lots of conversation around campus about us leaving the CFS, which would save the Union $16k, has this been something you’ve talked about? Zoe: this fee is actually levied, it’s separate from the Union dues so if we left the CFS we wouldn’t get that money.

Q: Concerned that the University is running itself into the ground, is there a plan at the admin level to increase enrolment? Aidan: this is their number one convo right now. They’re making a lot of changes and focusing on recruitment in different ways. There are some positive changes being made to attract students.

Q: What’s the Union going to do to inform students not at this town hall about the referendum and what’s at stake? Aidan: hopefully people are watching the live stream! Goal was to create a pamphlet and that will be circulated, we’ll also be in discussion with students over the next several weeks about what it would mean to vote yes or no.

Ella: comments and questions about the Galley can also be brought to me, I’m always around and our staff has been talking about this a lot because we employ students and also eat here. Encourage everyone to come and speak with us.

Q: Has the Exec thought about the wording of the referendum question? Aidan: it will be put forward at Council, something like ‘Be It Resolved That Union dues increase by $22.38 per term effective next year,’ also to increase with inflation, etc. -Q: Yeah this was unclear before, we don’t know how much we’re paying. Aidan: ok we’ll work on this.

Q: Why is the KSU fee so much higher than these numbers in our actual tuition statements? Zoe: there are other levies and fees that we pay that the Union just collects and remits, they’ve been approved separately, they’re not Union operating costs and we don’t control that money.

Q: HC manages Wardy and Galley, proposed increase is to $45k, what’s the salary for a similar position at the DSU? Aidan: Grawood manager makes $60-$70k. Q: Where did this number come from? Aidan: the DSU told us.

Adam: echoing Ella earlier, please come talk to us! These student manager positions aren’t accessible either and there’s a lot of burnout.

Aidan: can you talk about how having a full-time HC would support you better?

Hunter: this year is my second/third year managing Wardy staff, it would be untenable for a student to hold the HC position. This full-time position will be really important.

Ella: a tangible thing that could happen at the Galley if the HC was full-time is new products in the Fall that they found over the summer.

Q: How much to the student managers of the businesses make? Jenn: Hunter is paid $15/hour and Adam is paid $13/hour. Ella is paid $14/hour. Everyone else on staff is at minimum wage, with a $0.25 raise every year they work there.

Q: Applications for FYP next year are up according to sources inside the registrar’s office, thoughts? Aidan: we should be cautious, also recruitment has been restructured and the timing is different, so projections work differently and they aren’t actually sure how it compares to past years.

Q: How many hours per week do the student managers work, and would this decrease with a full-time HC? Hunter: I work 10-15 hours, change wouldn’t affect hours but it would change the kind of work they do and improve what they’re able to do.

Q: Salary raises are usually slow and incremental over many years, why are you suggesting we raise these salaries by 25% or more all at once, how will this be sustained, what will happen the following years? Aidan: we’ve been recognizing areas where we haven’t been able to allocate funds even though there’s an understanding that they need to go up. There’s been a chronic underfunding of these positions, this proposal would allow us to offer a wage that’s comparable to other student unions. This isn’t a one-time increase, we’re fundamentally changing the way we pay our staff people. Further increases will be another conversation. This will allow their pay to be comparable to other student unions.

Q: Exec honoraria, do those include summer? Aidan: no, just for during the year.

Q: “Comparable to other unions,” we’re tiny, how do you do this and figure it out? Aidan: this is a large conversation, we have a part-time exec that are also students, this isn’t the same for other unions who expect their exec to work full-time. These honoraria are comparably low by comparison. Compared to other unions of our size, it’s relatively on par. Me: NSCAD exec make about $9k I think? Zoe: they’re paid hourly, it’s a different system.

Jon: Also interested in how little the Exec are paid, staff work very hard but there is a huge disparity in pay between staff and Executive, wants to recognize that even with structure Exec are very underpaid for their work.

Aidan: that’s part of the discussions we’re having, it’s at a different level from 4 years ago. This conversation is worth having. What’s been proposed is something that’s been arrived at through discussion.

Gina: adding to this, increase to Exec honoraria is important. This referendum is important.

Q: What discussion are you referring to in arriving at these numbers? Aidan: discussions within our Executive and last year’s. Q: so not students in general, just within your Exec? Aidan: yes.

Q: When we’re talking about increasing fees we need to talk about enrolment and retention of local student populations, NS students who don’t live in residence are the most likely to drop out of FYP, how will the KSU work to keep local day students enrolled? Zoe: this has been a conversation and should continue to be, how to make our events accessible to day students.

Aside: there are about thirty people here, we peaked at 40 about an hour ago. (It’s now 8:45.)

We’re done!! Thanks so much for reading along! Video of the whole town hall is on the Watch’s facebook page!